At The Grove Sports & Social Club, located at Cooks Close, Atherstone, we are committed to protecting the privacy and security of our website visitors in compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This Privacy Policy outlines how we collect, use, and safeguard your personal data when you visit or interact with our website.
1. Personal Data We Collect
When you visit our website, we may collect the following information:
- Contact Information: Such as your name, email address, and phone number if you voluntarily submit a form or register for updates.
- Technical Information: This includes your IP address, browser type, operating system, and browsing behaviour, collected through cookies (see our Cookie Policy).
- Membership or Event Information: If you sign up for memberships or events through the website, we may collect details related to your membership status or event registration.
2. How We Use Your Data
We may use the personal data collected to:
- Communicate with you about upcoming events, membership services, or general club news.
- Process any bookings or membership applications.
- Improve the user experience of our website by analysing site traffic and user behaviour.
- Comply with legal obligations or resolve any disputes.
3. Legal Basis for Processing Your Data
We will only process your personal data where we have a legal basis to do so, such as:
- Consent: Where you have given explicit consent (e.g., signing up for newsletters).
- Contract: Where processing is necessary for the performance of a contract (e.g., membership registration).
- Legitimate Interest: For the ongoing management of the club and its services, unless such interests are overridden by your rights and interests.
- Legal Obligation: To comply with applicable laws or regulations.
4. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Personal data will be securely deleted when it is no longer required.
5. Your Rights
You have the following rights in relation to your personal data:
- Access: The right to request a copy of the personal data we hold about you.
- Rectification: The right to request that any inaccurate or incomplete data be corrected.
- Erasure: The right to request that your data be deleted.
- Objection: The right to object to certain types of data processing.
- Data Portability: The right to request the transfer of your data to another organisation.
To exercise these rights, please contact us at [insert contact email].
6. Data Sharing
We will not share your personal data with third parties except:
- When necessary to fulfil a request or booking you have made (e.g., using secure payment processors).
- When required by law or to protect our legal rights.
7. Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or destruction. Our website uses secure communication protocols, and any data you provide is stored securely.
8. Use of Cookies
Our website uses cookies to enhance user experience and gather information about traffic patterns. For more detailed information, please refer to our [Cookie Policy].
9. Changes to this Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our operations. We will notify you of any significant changes by posting an update on our website.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or your personal data, please contact us at:
The Grove Sports & Social Club
Cooks Close, Atherstone,
Email: [insert contact email]
Phone: [insert phone number]
This policy ensures that we are transparent in how we manage your data and that we comply fully with GDPR and related regulations.
This policy was last updated in September 2024